The Association has the following Executive positions with indicated (but not limited to) responsibilities.
CHAIRPERSON
- Planning the meeting (developing the agenda)
- Moves board members through the meeting
- Conduct introductions at meetings, if necessary. (new members, special guests, etc)
- Keep discussion on track
- Watch the time (or delegate a time keeper)
- Summarize what has been discussed after each item, before its put to a vote
- Encourage participation from all Association members.
- Remain neutral. The Chair only votes in the event of a tie.
- The Chairperson should make every effort to be knowledgeable about the Organization.
- Evaluate the Board Meetings from time to time so that suggestions for future meetings can be considered.
- Addresses media and speaks on behalf of the Association.
VICE CHAIRPERSON
- Assumes the responsibilities of the Chairperson in his or her absence
- Often seen as the Chair in training
MINUTE RECORDER
- Takes notes at meetings
- Is encouraged to read back motions that are on the table
- Come to meetings prepared for note taking. (pens, paper, etc)
- Responsible for typing and distributing minutes to members in a timely manner
TREASURER
- Keeps the accounts, prepares the budget and financial reports and shares insights at the meetings.
SIGNING OFFICERS
- Two signatures are required on all cheques and for all banking transactions
THE TERMS AND ELECTION PROCESSES FOR THE NBMHACA
TERMS OF OFFICE will be assumed for 2(two) years, to a maximum of 2(two) terms. (Four years consecutive)
In the event that a replacement cannot be found, the NBMHACA reserves the right to permit a 1 (one) year extension term to the Chair, the Vice-Chair, Minute Recorder and the Treasurer who have served 4 (four) consecutive years. Where justified, this extension may be renewable every year.
It will be a requirement that either the Chair or the Vice-Chair be fluently bilingual.
Nominations will take place at the annual spring meetings, elections to follow at the annual fall meetings.